St Leonard’s Associateship

St Leonard’s Associateship is an honorary status conferred on eligible doctoral students. Associateship is intended to recognise the holder’s achievement in completing a doctoral degree and to facilitate their continued association with the University as they take their first steps into a post-doctoral career.

Associates benefit from continued access to specified University services and facilities including a University email address and access to specified University Library facilities and resources.

St Leonard’s Associates are members of the University, but associateship does not constitute a contract of employment or matriculation as a student. Associates must not represent associateship as the holding of an academic appointment within the University. The associateship term is twelve months.

Eligible students who wish to apply for associateship should do so following their viva voce examination once they have received confirmation from their examiners that they will be recommended for the award of a doctoral degree.

Eligibility

You will be eligible to apply for associateship if you:

1. Were matriculated as a doctoral student at the University of St Andrews and are due to be awarded a doctoral degree by the University.

2. Have had your viva voce examination and been recommended for the award of a doctoral degree:

• if you are not required to make any corrections to your thesis or if you are required to make purely typographical corrections, you can apply for associateship immediately following your viva voce examination
• if you are required to make minor corrections to be completed within three months you should apply for associateship once you have completed the corrections and your examiners have confirmed these are satisfactory
• if you are required to resubmit your thesis within twelve months you will only be able to apply for associateship after you have resubmitted your thesis and have been recommended for the award of a doctoral degree

3. Can clearly articulate the academic and/or professional benefits that associateship would provide.

4. Apply for associateship before your doctoral degree is conferred and you have graduated from the University.

Applications will normally be considered only if you submitted your doctoral thesis for examination within the normal study period or within the writing-up continuation period. Applications from students who were given an extension of registration in which to complete their doctoral thesis may be considered where this has the support of the relevant Director of Postgraduate Research.

You will not be eligible for associateship if you have been recommended for the award of a lower degree.

Associateship is not open to students matriculated for a Masters degree, including MPhil and MRes degrees.

Associateship is subject to the endorsement of the relevant Director of Postgraduate Research and the approval of the Assistant Vice-Principal (Provost).

Applications

Your application should be submitted following your viva voce examination but before your doctoral degree has been conferred and you have graduated from the University. Exceptions to this requirement will not be made under any circumstances.

You should submit your application to your school’s Director of Postgraduate Research. The Director of Postgraduate Research should complete the final section and forward the completed application to St Leonard’s Postgraduate College.

St Leonards Associateship Application form‌

Declaring Criminal Proceedings

The University aims to maintain a safe environment for students and takes appropriate steps to protect all members of the University community.

Applicants must inform the University (i) if they have any relevant, unspent criminal convictions in any country;(ii) if they are under investigation by the Police; or (iii) if they are the subject of criminal proceedings.

This information will be used to undertake a risk assessment to understand if any mitigating measures need to be put in place during the associateship term. This will also allow the University to put appropriate support in place. Where appropriate support cannot be put in place the University may withdraw an associateship.

Terms and Conditions

The conferral of the status of St Leonard’s Associate is subject to acceptance of the terms and conditions.

You must agree to abide by the terms and conditions if associateship is conferred on you.

The University takes its obligations to protect personal information seriously. Personal data will be processed in accordance with the published privacy notice – for further information, please read the Privacy notice summary.

Access to School Premises

Associates do not have an automatic right of access to school premises. Access to school premises may be approved at the discretion of the relevant Head of School.

If you wish to request access to school premises over the associateship term you should make a request directly to your Head of School. Requests for access to school premises should only be made once you have received written notice confirming that associateship has been conferred on you.

Schools who wish to provide associates with access to school premises should inform Campus Card Services – please email [email protected]

Current Associates

Please see the list of current St Leonard’s Associates.

Enquiries

Please contact St Leonard’s Postgraduate College for questions about St Leonard’s Associateships – email [email protected]